YouDu Knowledgebase

Adding a module that displays on every page of a template

Administrator — Fri, 29 May 2009 15:55:04 GMT

From the main menu click on the 'Advanced' tab -> templates.

Edit the template you wish to add the module

Click on the modules tab and start dragging the module boxes into the correct placeholders. These will be displayed on every page of the template.

Please note the navigation module can only be added at template level using this process. Refer to 'navigation menu styles' for more information regarding this module.

Recommended modules to add at template level

Navigation
Breadcrumb
Date - Options to specify the format
Footer - A content module can be used for this
Headline - Automatically displays the name of the page
Search Box - You can specify the text for the search label in this module. (Note: search results module will have to used on the search site page) This can be achieved at the page level. Refer to 'Adding/editing a page' for more details

Displaying a news listing on a page

Administrator — Fri, 29 May 2009 15:54:38 GMT

Select the 'Modules' tab of your page and drag the module onto the page.

From here you can set the start and end date of your listing.

You can also specific news groups to display by ticking the check box next to the group name. If no groups are selected, all groups will be shown by default.

'Max Items to display' lets you choose how many news items are displayed in the list before it is paginated.

'Max Words to display' lets you choose how many words are shown of the summary.

'Display URL' is the location of the page where you have placed a 'News Display' module.

Underneath this, there are 4 more display options to select; 'Show Pagination', 'Show RSS Link', 'Show Summary' and 'Show Date'.

To add this module, click save in the top left, or click cancel to discard any changes.

This page can now either be saved or published by clicking save in the top right corner. To discard any changes, click cancel.

Creating a registration form

Administrator — Fri, 29 May 2009 15:54:15 GMT

Within the modules screen of a page drag the registration module box into the placeholder.

There are several options here. Tick the boxes next to the fields you wish to display on the form and select whether they are mandatory. There are also options to add introductory text to each section of the form.

Towards the bottom there are options to add thank you text once the user has filled out the form as well as data protection information.

To add the registration module click on save in the top right corner or cancel to discard any changes.

The module will then be shown. You can then click on publish in the top right corner.

Site search facility

Administrator — Fri, 29 May 2009 15:53:49 GMT

The site search facility can be added to a page as a module.

The search will find pages and documents based on keywords you have associated with those items.

Tagging news stories

Administrator — Fri, 29 May 2009 15:53:18 GMT

News stories can be put into categories by selecting tagging on the add/edit news item screen

You can add a tag by clicking on the link 'Add a tag'.

To add new tags, go to 'Add tag in the 'News' section of the main menu.

Type a name for the new tag and click 'Save' which is in the top right corner to save. Click 'Cancel' to discard any changes.

Administrator Roles

Administrator — Fri, 29 May 2009 15:52:56 GMT

There are three different types of roles you can assign a user.

Web Manager - Has access to all features within YouDu.
Publisher - Can only edit and publish pages that have been assigned to the user.
Editor - Can only edit pages that have been assigned to the user

How to create RSS feeds

Administrator — Fri, 29 May 2009 15:47:27 GMT

Within the modules screen of a page, drag the RSS module box into the placeholder.

Fill out the source and RSS URL field . The RSS URL should always be retrieved from a RSS page that must end with the file extension '.xml'.

Example - Internal RSS feed

External site RSS Feeds - Example bbc news

Next click on the advanced tab

Display limit - Number of RSS feeds displayed on one page,
Cache period - Length of time the RSS feed is cached.
Maximum words to show in description - Number of words to show in the summary of each feed.
Show source - Source of RSS feed. This is specified in the standard tab.
Show description - Specify whether the summary of the feed is shown
Show date - Specify whether the date of the feed is shown

To add the RSS feed listing click on save or cancel to discard any changes

The module will then be shown

You can then click on 'publish' in the top right.

Web Mangers

Administrator — Wed, 20 May 2009 10:43:02 GMT

Web mangers are the highest level of admin users. They are not restricted from any tasks and have access to edit all pages.

Adding an administrator

Administrator — Wed, 20 May 2009 10:42:17 GMT

To add a new administrator, go to 'administrators' in the' Advanced' section

Fill in all the relevant fields. (The password must be between 6 and 20 characters long)
When complete, click the 'Tasks and Security' tab to continue to the next section.

In this tab you can assign the new administrator roles, tasks and access to secure microsites

Web Managers - Have access to all tasks, all microsites and pages.

Editors - Only have access to edit pages that have been assigned by a web manager. Editors can only save and not publish a page. Editors can select publishers they would like to review any updates.

Publishers - Have the same options as editors but can publish pages.

On the 'Pages' tab you can view the list of pages you have access to.

Web managers automatically have access to all pages.

Once you have finished click on the 'Save' link on the right corner of your screen.

Displaying top 5 news articles

Administrator — Wed, 20 May 2009 10:33:10 GMT

To display the top 5 news articles on the home page, add a 'News listing' module to the page.

Set 'Type' to News
Set 'Max items to display' to 5
Uncheck 'Show pagination'

Checking audit logs

Administrator — Wed, 20 May 2009 10:27:43 GMT

To view audit logs, go to 'Advanced' > 'View Audit Logs'

From the listing screen, columns can be sorted by clicking the title of the column you wish to sort by. Clicking the same column title again will change the sort order from ascending to descending and vice versa.

You can use the 'search options' box to search logs specific to dates, tasks, users and items.

Adding a sitemap

Administrator — Wed, 20 May 2009 10:25:29 GMT

To add a sitemap to a page, add a 'Site map' module into a page.

The 'Root page URL' is the top level page that your site map will start at.
'Level of pages to show' is the number of levels that the site map will show, any pages at a further level than specified will be hidden from the display.

Click the 'Save' in the top right corner to save.

Adding search results to a page

Administrator — Wed, 20 May 2009 10:24:30 GMT

To add search results, insert a 'Search results' module into a page.

Then click 'Save' in the top right corner to save.

Add a quick search to a page

Administrator — Wed, 20 May 2009 10:23:41 GMT

To add a quick search to a page, add a 'Search Box' module into a page.
In the 'Form action' box, enter the location of the page that contains a 'Search results' module.
The 'Form label' box is for the text that will be displayed above the search box.

Click 'Save' to save in the top right corner of the screen.

Adding metadata

Administrator — Wed, 20 May 2009 10:21:31 GMT

To add meta data to a page, go to the 'Properties' tab of the page and fill in the 'Metadata' text box in the 'Page information' section (see below).

The format in which the data is to be added is in html metadata tags:

Pages that require reviewing and publishing

Administrator — Wed, 20 May 2009 10:19:50 GMT

To find pages that require reviewing and publishing, check the 'Page reminders' section on the CMS home page or you can click on pages then Overview.

Page information

Administrator — Wed, 20 May 2009 10:16:45 GMT

The 'page information' section located in the 'properties' tab of a page contains the following sections:

Keywords
This should contain a comma delimited list of keywords that will help the page be found when using the seach on the live site

Comments
This text area is used to write notes regarding the current page. These comments are only viewable by administrators.

Summary
The summary of the page written here will appear after the page title in sections such as the search results.

Metadata
This should contain the metadata for your current page.

Spell checking page content

Administrator — Wed, 20 May 2009 10:15:02 GMT

To spell check content, click the 'ABC' button in the html editor.

When the spell check is complete, incorrect words will be underlined with red

Right click on a word to see a list of spelling suggestions. Click a word in this list to replace the incorrect one in the content.

Using page modules

Administrator — Wed, 20 May 2009 10:13:51 GMT

Select a 'Module' from the list above. Then drag it to the page and place it to where you want your link to be on the page. Each module type has a different set of properties that need to be completed. When you have finished entering the Information, click 'Save' in your top right corner of your screen or 'Cancel' to discard any changes.

Managing links

Administrator — Wed, 20 May 2009 10:10:04 GMT

To add a new link, go to 'Add external Link' in the 'Links' section of the main menu.

From here, you can give your link a Title, URL and a description. From the 'Target' dropdown menu, you can select whether you want the link to open in the same window, or a new window.

User permissions and Administrator can also be set here.

When finished, click 'Save'. You can then return to the listing screen of your links where you can either edit or remove them.

Setting review and reminders for pages

Administrator — Wed, 20 May 2009 10:08:18 GMT

To set a review date for a page, select the 'next review date' box located in the 'Properties' panel of a page.

Click on the calender in the corner of the fields where it says 'Last review date' or 'next review date'. From here, you can choose the next review date.

Using HTML code

Administrator — Wed, 20 May 2009 10:06:34 GMT

To add html to a page, click the 'HTML' icon in the html editor.

A HTML Source editor will pop-up where you can enter your HTML. To save, click the 'Update' button in the lower left corner. To cancel and discard any changes, click the 'Cancel' button in the lower right corner or click 'Close' in the top right corner.

Your HTML will appear in the HTML box so that you can preview it and make necessary changes. To save, click 'Update', or press 'Cancel' to cancel.

HTML WYSIWYG editor

Administrator — Wed, 20 May 2009 10:05:42 GMT

The wysiwyg (what you see is what you get) editor can be used in the admin area when adding/editing an HTML module or when editing a page in-situ.

The toggle toolbar mode link hides and opens the second row buttons

Top row buttons: (from left to right)

Insert/edit file
B - Bold
I - Italic
U - Underline

Left align
Center
Right align
Justify

-- Format -- - A list of available formats for text. eg. paragraph, heading1, heading2

Unordered list
Ordered list

Outdent
Indent

Undo
Redo

Link (add a link to highlighted text or by clicking on an image)
Unlink (unlinks a HTML link)
Insert/edit anchor
Cleanup messy code
Spell check

Second row buttons: (from left to right)

Delete table (only available when a table is created)
Insert table
Table row properties (only available when a table is created)
Table cell properties (only available when a table is created)
Insert row before (only available when a table is created)
Insert row after (only available when a table is created)
Delete row (only available when a table is created)
Insert column before (only available when a table is created)
Insert column after (only available when a table is created)
Remove column (only available when a table is created)
Split merged table cells (only available if there are merged cells in a table)
Merge table cells (only available when a table is created)
Edit html source

Ordering pages in navigation

Administrator — Wed, 20 May 2009 10:05:05 GMT

To order your Navigation, go to 'Pages' then click on the page in which you want to edit the navigation, then click on 'Edit page'.

After you click 'Edit page' it will lead you to the page below. From here click on 'Structure'

From here use the Order panel and the arrows to re-order your Navigation.

Asset file types

Administrator — Wed, 20 May 2009 10:02:16 GMT

The following files can be uploaded:

Documents: Adobe PDF; Microsoft Word (DOC, RTF), PowerPoint (PPT, PPS), Excel (XLS); TXT; ZIP; HTM

Images: JPG; JPEG; GIF; TIF, EPS; PNG

Audio: AIF; MP3; MP4; WAV; MPP

Video: ASF; AVI

Flash: SWF; FLV

There is a maximum file size of 50Mb per asset.